Job Description

We are seeking a highly organized and professional Secretary to the Chairman to provide executive and administrative support. The role involves managing schedules, coordinating meetings, preparing documents, handling confidential information, and ensuring the smooth functioning of the Chairman’s Office.

Key Responsibilities

• Manage the Chairman’s calendar, appointments, meetings, and engagements.
• Coordinate meetings, invitations, agendas, venues, and related arrangements.
• Prepare correspondence, reports, presentations, minutes, and documents.
• Maintain confidential records, files, documents, and sensitive information.
• Coordinate communication between the Chairman and key stakeholders.
• Record meeting minutes and follow up on agreed action items.
• Coordinate travel arrangements, itineraries, accommodation, and logistics.
• Monitor correspondence, emails, requests, and required follow-ups.

Requirements

• Minimum 1 year of experience in secretarial, executive, or administrative roles.
• Qualification in Secretarial Studies, Business, Management, or related field.
• Experience supporting a Chairman, CEO, Director, or senior executive is preferred.
• Excellent written and verbal English communication skills.
• Strong organizational, planning, and time-management skills.
• Strong interpersonal and stakeholder management skills.